Operations & Event Administration Assistant
CW (Cambridge Wireless)
We are looking to recruit an Operations and Event Administration Assistant to work in the busy Cambridge Wireless office.
Cambridge Wireless are the leading international community for companies involved in the research, development and application of wireless and mobile, internet, semiconductor and technologies transforming the world and society. With an active community of over 1,000 technology companies ranging from major network operators and device manufacturers to innovative start-ups and universities, Cambridge Wireless stimulates debate and collaboration, harnesses and shares knowledge, and helps to build connections between academia and industry.
By joining Cambridge Wireless, you will be exposed to a fast-paced rapidly evolving environment, working on global solutions, social impact tech for good initiatives, genuinely fascinating and industry-changing projects and a stimulating and dynamic environment designed to enable you to flourish. We’re keen to ensure everyone is equal, represented and connected, so we encourage applications from all demographics. The success of Cambridge Wireless year after year will continue to be contributed by people from all walks of life.
We are looking to recruit an Operations and Event Administration Assistant to work in the busy Cambridge Wireless office, housed within the vibrant Bradfield Centre, on the Cambridge Science Park. We offer hybrid working with the expectation of working a minimum of two days in the office. Training for the role will be provided.
Description of role
Managing and maintaining the Cambridge Wireless membership database
General office admin, including answering phones, booking meeting rooms, setting up conference calls, printing etc.
Monitor stocks of office/event supplies and replenish stock as required
Help manage the ‘Events’ and ‘Hello’ email inboxes and distribute emails accordingly
Respond to website and membership queries e.g. guidance on how to use the Cambridge Wireless website
To work with Event Managers to support event administration, including event mailings, sending confirmations, building slide decks, creating agendas, printing badges and producing delegate lists/packs and packing for events
Manage the CPD accreditation process for events and liaise with delegates about their certification
As part of the events team, support the onsite delivery of events undertaking tasks, such as registration and speaker support
Carry out event website duties, including adding events, speakers, exhibitors and processing registrations
Ad hoc project duties as required
Excellent Outlook, Word, Excel and PowerPoint skills
Good verbal and written communication skills
Great organisational skills
Excellent attention to detail
Ability to build relationships with external clients
Ability to manage several projects simultaneously, set deadlines and work independently
Good team working skills
Experience with CRM/CMS systems
Experience with video editing software and audio visual equipment
Interest in or familiarity with the technology business sector
Experience working in a membership organisation
Experience in event delivery
UK driving licence
Perks and benefits
Salary: £21K – £25K depending on experience
Holiday entitlement: 25 days plus Bank Holidays
Enrolment into company pension scheme
Position: Permanent contract. Full-time role working 37.5 hours per week, Monday – Friday but flexible hours are available and can fit around school hours.
Information about the application process
We are looking to recruit the role now with the position commencing as soon as possible. We would invite CV’s as of now.
The Cambridge Wireless application process will consist of 3 stages
Stage 1: an initial review of the application against a set criteria of requirements. In addition to sending us your CV, we kindly ask you to send us a cover letter telling us what excites you about this position
Stage 2: an interview with the Head of Operations and Head of Events
Stage 3: a final interview with CEO of Cambridge Wireless
At each stage of the application process, every effort will be made by the Cambridge Wireless Team to respond to you with feedback and final decisions within 7 working days.
At any point within the application process, you can contact the recruitment lead at the following email address: [email protected]. Please use job reference CW1008 when submitting your application.
Deadline for applications 27 March 2023. Applications from agencies will not be accepted
The Bradfield Centre,
184 Cambridge Science Park