Company Secretary/Manager – London

Company Secretary/Manager

DMJ Recruitment



This experienced Company Secretarial team within this reputed and growing law firm provide unrivalled expertise to all types of companies whether a group of private companies right through to large listed PLCs.  

They provide a service that allows companies to outsource their company secretarial requirements.  The team uses specific and in depth know-how to truly understand and help companies meet the ever increasing levels  of company administration. The company secretarial team is based in the London offices and works seamlessly with their corporate teams across the business.  They provide corporate governance advisory services as more and more emphasis is placed on organisations being able to show they are managed in an ethical way and that a culture of integrity begins with the “tone at the top”.  Their expertise and experience has been gained through many years of working with Board Chairs, Executive and Non-Executive Directors and their advisers, both in the UK and overseas. Clients include main market, AIM and AQSE.


The role:

You will provide a high quality company secretarial service to clients on a full range of matters to the London-based Corporate Team, part of the Life and Business Unit.

Your key duties will be:

taking responsibility for your own portfolio of clients and reporting into the head of the company secretarial department;such a portfolio will consist of a Standard Listed Company as well as a selection of AIM and AQSE listed companies
drafting meeting agendas and preparing board packs
attending board and committee meetings and drafting board minutes
reviewing and releasing announcements to the London Stock Exchange, where appropriate
advising on the application of the EU Market Abuse Regulations as and when required
assisting with Annual Report preparation
drafting AGM documentation, assisting with printing and distribution to shareholders, proxy monitoring and attendance at AGM
demonstrating a sound understanding of the Companies Act 2006, Listing Rules and AIM rules for listed companies, complying at all times with procedures contained within the firm’s procedures and such other internal sources
assisting partners with providing high quality legal services to clients on a broad range of company secretarial work
providing administrative support set out in company law and articles of association
providing administrative support to the company secretarial practice by filing forms with Companies House, ensuring that clients are compliant with their obligations and that all statutory filing deadlines are met
updating and maintaining statutory registers held on Blueprint, and where required, physical statutory books
complying with legislation, including preparing and filing statutory returns, and maintaining the documentation of statutory records
maintaining good file management including electronic and paper storage
responding to client queries, taking telephone calls, handling queries and enquiries where appropriate
keeping abreast of all professional developments in own area of work and undertaking such training as required
ensuring confidentiality and security of all documentation/information belonging to the firm and clients
undertaking projects and any other tasks as directed by the line manager
ensuring personal time recording and billing targets are achieved
ensuring that all chargeable work on client matters is properly entered and charging units accurately recorded
supporting other team members generally in relation to the conduct of matters and in particular drafting of routine documents
maintaining good working relationships with clients
maintaining good working relationships with other key advisors to their clients; i.e. auditors, registrars, pension providers, banks etc.

Skills and experience you will have:

a full qualification as a Company Secretary
ideally a minimum of 12 months’ previous experience in a similar role
experience dealing with public and private limited companies with key focus on companies listed on the main market, AIM and AQSE
experience attending board and committee meetings and drafting of minutes
experience with project managing an Annual Report process
experience in AGM procedures for public limited companies
good practical knowledge of Companies Act 2006
good practical knowledge of Corporate Governance
Key competencies you will need:

confidence working with and advising boards of directors
excellent time management and organisational skills
the ability to prioritise work effectively and work well under pressure
good verbal and written communication skills are essential
the ability to work independently and as part of a team

About you – you will be:

highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
respectful towards others and have a positive, willing and ‘can do’ attitude
keen to learn, interested in driving your own career progression and be proactive in taking ownership of this


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